Bank of Commerce to hold 2025 Annual Meeting of Stockholders via remote communication on May 27
NOTICE OF ANNUAL STOCKHOLDERS’ MEETING
April 30, 2025
The Annual Meeting of the Stockholders of Bank of Commerce (the Bank) will be held on Tuesday, May 27, 2025 at 2:00 P.M. As permitted by its By-laws, the Bank will conduct the annual meeting via remote communication using Pro Version License Zoom Application and livestreaming as authorized by the Board of Directors on March 25, 2025.
The Agenda of the Meeting is as follows:
Call to Order
Certification of Notice and Quorum
Approval of the Minutes of Annual Stockholders’ Meeting held on 30 April 2024
Presentation of the Annual Report
Ratification of Acts and Proceedings of the Board of Directors and Corporate Officers
Confirmation of Bank’s Significant Transactions with its DOSRI and Related Parties
Approval of 2024 Performance Bonus of Directors
Election of the Board of Directors
Appointment of External Auditor
Adjournment
Stockholders who would like to attend the meeting must advise the Bank on or before Wednesday, May 21, 2025, by sending the following information to stockholders@bankcom.com.ph: (1) Name; (2) E- mail address; (3) Contact number; (4) Postal address; and (5) scanned copy of any valid government-issued ID with photo of the stockholder, to obtain the link for the 2025 Annual Stockholders’ Meeting.
Stockholders may visit the Bank’s website at https://www.bankcom.com.ph/disclosure to download copies of (a) the Minutes of the Annual Stockholders’ Meeting held on 30 April 2024 and (b) the proxy form/ballot.
Electronic copies of the Information Statement and Management Report shall be available on the Company’s website and the PSE Edge.
Ballots and proxies may be submitted via email to stockholders@bankcom.com.ph, which submission shall be duly acknowledged and validated by the Bank’s stock transfer agent, SMC Stock Transfer Service Corporation. For an individual, the submission must be accompanied by a copy of a government-issued ID with photo, as proof of identification. For a corporation, the submission must be accompanied by a certification from its Corporate Secretary stating the corporate officer’s authority to represent the corporation in the meeting. In case of an event that restricts the movement of persons and makes submission of the originally signed ballots, proxies, and notarized Secretary’s Certificate difficult, these documents shall be submitted to the SMC Stock Transfer Service Corporation within a reasonable time after the Annual Stockholders’ Meeting.
During the meeting, the Bank shall entertain questions and comments from the stockholders after the presentation of the Annual Report. Questions and comments must be submitted either in advance by email to stockholders@bankcom.com.ph or during the meeting by posting the questions and comments in the feedback box that will be made available. Priority will be given to questions sent in advance. Questions which are not answered during the meeting shall be forwarded to the Office of the Corporate Secretary for the appropriate response.
The deadline for submission of the proxy and ballot is on May 21, 2025. Validation of proxies and ballots will be on May 22, 2025 at 10:00AM at the SMC Stock Transfer Service Corporation Office, 2nd Floor, SMC Head Office Complex, No. 40 San Miguel Ave., Mandaluyong City, Philippines. Only stockholders who have notified the Bank of their intention to participate through remote communication as above described and have been validated by the Office of the Corporate Secretary to be stockholders of record of the Bank as of May 7, 2025 will be considered in computing stockholder attendance at the meeting together with the stockholders attending through proxies.
(Original Signed)
EVITA C. CABALLA
Corporate Secretary
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